Mail Merge with Microsoft Word

Creating each letter, Email Message,Lable and Envelope individually is really time consuming. That's where mail merge comes in. Using mail merge, all you have to do is create one document that contains the information that is the same in each copy, and add some placeholders for the information that is unique to each copy.

1. From the Report display window, Press the Word button.





2. Under the Mailings menu, Select Start Mail Merge to open the Step by Step Mail Merge Wizard.





3. Select Letters as your document type, then Click Next.





4. Select Use the current document as your starting document, then Click Next.





5. Select Browse in order to choose the recipients list file.





6. Select Wintouch.txt file and open it.





7. When the Mail Merge Recipients window pops up, select OK button.






8. Select Address block from the Write your letter box to insert a formatted address. In the Insert Address Block box, Select the format for the address elements, verify that the preview is displayed the way you would like, and then Press the Match Fields button.
   
   
   
   
9. In the Match Fields box, use the drop-down list to select the Wintouch field name that corresponds to the Microsoft Word field for all fields marked "(not matched)", then Press the OK button.


                 


10. The Insert Address Block box should now have the correct information. If so, Press the OK button.









11. Select Greeting line from the Write your letter box to insert a greeting line. Choose the formats you prefer for the various fields of your greeting line.





12. then Press the OK button. In the Match Fields box, use the drop-down list to select the Wintouch field name that corresponds to the Microsoft Word field for all fields marked " (not matched) ", then Press the OK button.










13. Now, Type your letter. When you have completed your letter template, Press the Next button.





14. Preview you letters, Make any changes you desire, then Click Next to complete the merge.
    
    
    
    
15. At this time, you may either edit your letters individually or Print them.